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The organization assigns a team of people responsible for making, implementing, testing, and managing its disaster recovery plan. The plan must outline the role of each member of the organization, as well as their responsibilities in the event of a disaster. If a disaster happens, the team members must have predetermined methods of communication with each other, employees, customers, and vendors. The communication plan should account for likely infrastructure failures that may negatively impact email and other methods of conveying information.

The organization must figure out the various hazards that are likely to necessitate a disaster recovery plan. Then the appropriate measures should be designed based on the event type. This may vary depending on geographic location. A range of natural disasters—even those uncommon to the area—should also be accounted for. When considering what to do in case the organization suffers a cyberattack, the functionality of the systems and endpoints at risk must be included in the disaster recovery plan, as well as essential and sensitive data.

An effective disaster recovery plan documents the systems, data, applications, and related resources that are most essential to maintain business continuity. The plan should also outline the steps needed to recover and protect important data.

First, the team needs to figure out what must be backed up or moved if a disaster hits. The organization also has to make sure the backup methods are established, as well as who will be responsible for creating the backups and performing any restorations or migrations. The plan should involve a recovery point objective (RPO), which dictates how frequently backups are made, and a recovery time objective (RTO), which outlines the maximum acceptable amount of downtime the organization is willing to tolerate after a disaster. The data from these metrics will serve as a guide as the IT team determines disaster recovery objectives.

The recovery team is responsible for making sure the disaster recovery system is ready for an event by continually testing it and updating its various elements. For cyberattacks, for example, the team must make sure the security measures in place are up to date and reflect the most recent cyber threats on the landscape.